September 12, 2018BROOKFIELD — At its Aug. 28 meeting, the Brookfield Board of Selectmen Treasurer Marilou MacLean informed the board that she had submitted form MS-434, Revised Estimated Revenues in advance of the Sept. 1 deadline. This is the last report needed from the town by the Department of Revenue Administration to start the town property tax setting process.
Administrative Assistant Laurie Champy told selectmen that she needs their approval of a list of users authorized to update the town's new website. She had drawn up the list by town department.
Selectman Rich Zacher said the board needs to define what users can and cannot do. He proposed that the board take the position that each department be responsible for their page(s) on the website. That includes selectmen being responsible for their own page. Any emergency posting would be authorized by Selectmen Chair Brian Robischeau.
Right now, Champy is the only person authorized to do any updating and posting.
Champy proposed that users be able to post in the News and Announcements section and the Calendar as well as their department pages. The board approved.
It was also agreed that written postings be in portable document format (PDF) so they cannot be altered.
There will be a training session on the new website on Sept. 18. A general presentation from 9 to 11 a.m. will be followed by individual 45-minute sessions. Champy said she will share an individual session with Supervisor of the Checklist Rose Zacher.
If anyone on the list misses the presentation, Champy suggested an in-house presentation could be arranged for them. To Ed Comeau's suggestion that users be limited to doing postings only at first, Champy said she was concerned if users don't make use of all of their training they will forget how to do tasks other than posting.
The question of whether drafts of meeting minutes should be posted. It was agreed the drafts, which are due within five days by RSA 91-A, should be made available in the minutes binders and that only approved minutes be posted to the website.
Treasurer MacLean pointed out that the website vendor was taken over by another firm and her only concern was whether they would bill for 2019 in 2019 and not in advance.
Road Agent report
Road Agent Ed Nason reported that he has placed gravel on all three Cedar Park roads. He will then grade the roads and put down dust control.
He has patched the washout on Tibbets Hill Road and needs to replace three culverts. Also done is grading on Cottle Hill Road.
For Pike Brook Road ditch clearing has been completed and it is ready for paving. Tumbledown Dick Road has also been ditched and needs to be graded just prior to paving.
He reported that F.R. Carroll, which submitted the low bid for paving at $77,102, will not be able to get the paving done in September due to staff shortages. He has promised he will get the paving done this fall, however.
Selectman Rick Surette suggested using the alternate bidder who has said it could start in three weeks. The other two selectmen favored staying with Carroll but nailing down a date when the contract was signed.
Nason reported that once again, despite two promises made to him, that he has still not received the engineering plans and estimated costs for the Moose Mountain Road bridge from Holden Engineering and recommended the town attorney call them and remind them of the terms of their contract. Without a cost estimate the work planned for 2019 could not be done, but the board seem hesitant to have the lawyer call.
Nason said he will visit Holden and see what he can get.
Planning board member Comeau reported that the Planning Board is actively working on the town Master Plan and will hold a session on Sept. 6.
Selectman Zacher said he has received the forester's report on the town land acquisition and would like to make a public presentation with UNH Coop Extension Forester Wendy Scribner.
MacLean reported the Heritage Commission will meet Sept. 19 at the town offices.
Cemetery Trustee Judy Lewis has resigned, Surette reported. The board approved appointing Craig Evans a full member and sending Lewis a letter thanking her for her service to the town.
The board approved signing a letter confirming Nason as Road Agent.
The next meeting of the Brookfield Board of Selectmen was a brief check approval meeting on Friday, Aug. 31. The Sept. 11 scheduled meeting will be held at the schoolhouse at the rear of the Town House at 6:30 p.m. instead of at the town offices due to the state primary election held that day.
Brookfield selectmen's meetings are videotaped, and may be seen on governmentoversite.com.